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UnratifiedMinutes of the Annual General Meeting of The British Driving Society – Wales
Held at The Commodore Hotel, Llandrindod Wells
On Sunday 6th April 2008
Present: Mr A. Walters (Retiring Chairman), Mr M. Kesans (Chairman Elect/AC), Mr S. Evans (Treasurer), Miss M. Reid (Hon. Sec) Mrs G. Flannagan (AC), Mrs E. Stevens (AC), Mr B. Jones (AC), Mrs A. Drinkwater-Lunn (AC), Mrs M. Greatorex (AC), Mrs S. Burrows, Mr R. Hargreaves (AAC), Mr M. Tapp (AAC), Master L. Tapp, Mrs C. Tapp, Ms K. Crab, Ms R. Henderson, Mrs W. Morris, Mr D. Morris, Mrs A. Kesans, Mrs K. McQueen, Mrs T. Rogers, Miss E. Rogers, Mr R. Stevens, Mr M. King, Mrs E. Matthews, Mr R. Taylor, Mr T. Knight, Ms A. Weir, Mrs P. Jones and Miss A. Jones.
1. Welcome and address by the Retiring Chairman - Mr Alan Walters.
Mr A. Walters welcomed everyone and thanked them for attending the AGM. He thanked the BDS Wales members for the privilege of serving them at this higher level as Chairman for the past three years and also on the Committee for the past nine years. He commented on the wealth of positive new ideas that kept BDS Wales evolving continuously and praised the ACs for working well in their areas particularly at the grass roots level. Mr A. Walters thanked the ACs and their helpers for all their hard work. He commented on the good response from the Young Drivers with regard to the Young Drivers Award and that this year nine Young Drivers would be able to go to Mark Broadbent’s training yard for a day of tuition as a result of this. He urged BDS Wales members to think on the importance of being able to prove competence with regard to the Road Driving Assessment, especially in the climate of litigation. Mr A. Walters praised the links with the Forestry Commission and hoped that the bond would continue from strength to strength. He commented on the good success that the BDS has had, which is proved by still being around fifty years on.
2. Presentation of Chairman Elect – Mr Modris Kesans
Mr A. Walters introduced the Chairman Elect, Mr Modris Kesans as a hard working Vice-Chairman who was responsible for putting together the Welsh Branch Golden Jubilee celebration ‘Welsh Gold’ and who is also the Show Director for the Branch Show, BDS Wales Show. He concluded by describing Mr M. Kesans as a ‘driving person who drives daily’. Mr M. Kesans then took over the Chair by thanking Mr A. Walters for his kind words and presenting him with a fine set of cut glass whiskey glasses on behalf of the BDS Wales Committee. Mr M. Kesans thanked everyone for the opportunity to serve BDS Wales as its Chairman and preceded to carry on with the AGM.
3. Apologies for Absence.
Ms J. Williams (AC), Mr M. Greatorex (AAC)Mrs A. Windsor, Ms M. Francis, Mr D. Evans, Mrs J. Prytherch, Ms J. Frost, Ms M. Dicks, Mr A. James, Mr M. Davies, Mr S. Griffiths, MrsW. Marshall, Mr J. Derrett, Mr R. Heaton, Mr and Mrs Ham, Miss E. Ham, Mr S. Bates and Dilwyn Lloyd.
4. Minutes of the Annual General Meeting held 1st April 2007.
The minutes were proposed as correct without need of correction by Mrs M. Greatorex and were seconded by Mrs S. Burrows.
5. Matters arising from the minutes.
There were no matters arising from the minutes that were not already covered by the agenda.
6. Treasurer’s Report.
Mr S. Evans took the floor to explain the Treasurers report, stating that the accounts were the healthiest since he had taken office as the Treasurer.
7. Matters arising from the report.
Mrs E. Stevens asked Mr S. Evans what the £1000 listed as debtors under the current assets in the balance sheet was. Mr S. Evans stated that the outstanding £1000 was the grant money from BDS Head Office for the BDS Wales Golden Jubilee event ‘Welsh Gold’. This money had now been paid by the BDS Head Office.
Mr M. Kesans complimented Mr S. Evans for his fine management of the BDS Wales Accounts.
8. Young Driver’s Award.
Mr A. Walters took the floor to explain the principle behind the Young Drivers Award, that Young Drivers applying produce a portfolio of the their involvement with driving from the past year and thanked Miss M. Reid for producing guidelines to help with this. He explained that the Young Drivers were sent to Mark Evans LHHI in 2007 for training and that this year it was intended to send the Young Drivers to Mark Broadbent LHHI for training on May 11th 2008. All of the Young Drivers that applied will go to the training day at Mark Broadbents, these included: Miss Emily Ham, Miss Ashleigh Jones, Master Liam Tapp, Miss Mysti Bartram, Miss Erinna Rogers, Miss Megan Donnan, Master Christopher Reid, Miss Rebecca Stevens and Miss Melissa Whitehead. Mr A. Walters congratulated Miss Emily Ham for winning the 15-17 year old category and Master Liam Tapp for winning the 11-14 year old category. Unfortunately Miss Emily Ham was unable to be present to receive her cup, however Master Liam Tapp was available to receive his cup from Mr A. Walters. Mr A. Walters commented that all the Young Drivers were winners as no one had failed to be sponsored by BDS Wales.
9. Proposals submitted for consideration.
There were two proposals submitted for consideration.
The first proposal put forward was that due to the ever rising cost of postage, it would be beneficial to BDS Wales if it did not have to spend £300 per year on the AGM and that this could be reduced if the minutes did not have to be posted. It was therefore proposed that the AGM could be advertised in the BDS Newsletter and on the website, and that the minutes, agenda and treasurers report could be sent out to members electronically and published as un-ratified on the website. If any members should still want to receive those documents by post, they could notify the secretary who would fulfil this. The inclusion of advertising the AGM in the BDS News would be guaranteed as the Hon Sec, Michelle, is its editor. The proposal would need to be ratified immediately for it to take effect in time for the next AGM.
There were no objections to this proposal and this was accepted as ratified with immediate effect.
The second proposal was put forward by Mr M. Davies in written format as he was unable to attend the AGM. The proposal asked whether BDS Wales would put on a Welsh Trek Championship.
After much discussion, it was decided that this was a good idea and that the BDS Wales Committee would pursue its feasibility. All were in favour.
10. Guest Speaker.
11. Date, Time and Venue of the next meeting
Sunday 5th April 2009 at The Commodore Hotel, Llandrindod Wells at 12 noon.
Minuted meeting closed at 1.30pm
11. Discussion time for members at the discretion of the Chair.
Due to the late closure of the meeting, there was no discussion time, although the Chairman invited members to approach him after the meeting to discuss any pressing issues
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